Ashgrove School is a wonderful community with volunteer contributions from people just like you!
Joining the PTA is a fantastic way to meet other parents and caregivers within our school community. You can be part of the PTA Executive Committee, a PTA Committee Member, or just attend meetings when you can. To get you started, here are the answers to a few commonly asked questions.
Alternatively, feel free to email any questions through to firstname.lastname@example.org
What PTA positions are available?
PTA Executive Committee positions are open to any Ashgrove School parent or caregiver and do not require previous committee or PTA experience. Positions include:
- Deputy Chairperson
- Communications Officer
- Deputy Tresurer
- Sub-Committee Liaison
If you are interested in a PTA position for the following school year, you should attend the Annual General Meeting which takes place in March each year. You are welcome to attend any PTA meeting prior to this, which will give you a good indication of how the PTA works.
How do PTA positions get filled?
The current Executive Committee resigns in March each year at the Annual General Meeting. At this point, a new Executive Committee is elected. You can nominate yourself or be nominated by someone else. If you are interested in a PTA Executive Committee position for the following school year, please keep an eye out for announcements in the Ashgrove School Newsletter, or talk to any member of the current PTA Executive.
Can I join the PTA without holding an Executive Committee position?
Yes absolutely! All parents and care givers are welcome to join the PTA as a Committee Member. As a PTA Committee Member you can attend meetings and help support the running of the PTA with ideas or helping with general tasks. This is a wonderful way to meet parents within the school community.
When are PTA meetings held?
PTA meetings are held the third Tuesday of every month in the school staffroom. Keep an eye out for meeting dates on this website, or on the Ashgrove Parent’s Facebook page.
PTA EXECUTIVE COMMITTEE ROLE DESCRIPTIONS
The following provides a general outline of some of the responsibilities undertaken by the PTA Executive Committee Members. Responsibilities can vary according to requirement, experience, availability and committee agreements for distribution of workloads.
The Chair provides leadership and governance for the PTA committee and manages meetings in line with the Agenda. This role has significant interaction with the School Principal, the PTA Treasurer, and PTA Secretary.
- Provide leadership to the PTA ensuring appropriate long term vision and short term goals met.
- Encourage attendance at, and participation in, PTA meetings.
- Ensure committee roles and fundraising event roles are filled and tasks accomplished.
- Play active role in reviewing the schools wish-list of spending with the Principal and the PTA.
- Act as signatory for the PTA bank accounts.
- Write the annual report for the PTA in cooperation with the Secretary.
- Supports the Chair in their role
- Runs meetings in the absence of the Chair
The Secretary is a key Committee Member and ensures that the PTA runs smoothly.
- Deal with correspondence
- Prepare Agendas, call meetings and record attendance
- Take notes during meetings, write up minutes and distribute them to the Committee
- Write the Annual Report with the Chair
- Act as primary contact point between the school office and the PTA for communication.
- Distributes information to the school community on behalf of the PTA and its Sub-Committees
One of the key roles of the Committee is to manage and control the funds the PTA raises. All committee members have equal responsibility for the control and management of the PTA’s funds. The Treasurer plays an important part in helping the Committee carry out these duties properly. The Treasurer should record details of the amounts received and spent and have the details available for every Committee meeting.
- Maintain the financial records and plans
- Report income & expenditure at meetings
- Liaise with the bank
- Regular and other payments
- Prepare and co-sign cheques as required
- Count and bank monies
- Draw up the annual accounts
- Provide floats for fundraising events
- Supports the treasurer in their role
- Presents reports to the committee if the Treasurer cannot attend meetings
The key feature of this role is to allow for a smoother flow to meetings. It is the role of the officer to liaise with all subcommittee heads and present their minutes to the committee at our regular scheduled meetings.
- Present Minutes from subcommittee meetings
- Provide information to the Executive Committee about what has been actioned in the sub committee meetings
- Ensure all sub-committees are represented at meetings if they do not have a member present
- Act as a link to the PTA, it’s sub-committees, the BOT and School Management
Volunteer to help
No matter what events we put on, we always need loads of helpers. It is a great way to meet other school parents and caregivers, and contribute to the fun activities we run for our kids.